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Scholarship Chairman’s Duties and Responsibilities:
Serve as chairman of the scholarship committee.
Establish scholarship goals and objectives for the chapter with a program that will direct the scholarship endeavors of Phikeia and members to the attainment of these goals.
Maintain a scholarship file showing grades and courses completed/not completed, on each chapter member and Phikeia. The scholarship chairman should work individually with all brothers below academic standards.
In conjunction with the Phikeia Educator, develop and coordinate a scholarship program for the Phikeia.
Establish and enforce a system for quite hours in the house.
Establish a tutoring committee through volunteers who have a strong knowledge and good grades in a particular area and can help brothers who have difficulty in that subject.
Ensure reference books, text books, and encyclopedias in the chapter library are taken care of and available for use at all times, and further, ensure that available funds are put to use in expanding and updating your chapter’s library.
Ensure that established scholarship honors and awards, both from the chapter and the General Fraternity, are awarded annually as directed by the procedures governing such awards.
Work with the faculty advisor to coordinate a well-rounded scholarship program.
Establish a scholarship banquet for each semester.
Coordinate chapter scholarship orientation.
Assist in generating academic grade rankings.
Gather updated information for chapter rosters.
Publish important academic dates and deadlines.
Gather and distribute information on financial aid and available scholarships.
Collect and distribute information on campus academic services, (i.e. counseling, career workshops, unique library
Techniques for the Scholarship Chairman:
Penalties: There must be a way to hold members accountable for the above standards. Popular methods for punishing members who do not achieve the status of a member in good standing are fines, social or full probation, suspension of membership, and study tables.
Scholarships: It is important to reward members for positive performance. A popular way to do that is through chapter scholarships. The chapter can provide financial assistance to the member with the highest GPA and the member with the most improved GPA. Many chapters also provide monetary rewards to all members above a certain level (3.0, 3.5 etc.). Often, alumni are very helpful getting the money and setting up scholarships for the members.
Awards: Not only is it nice to receive a monetary reward, it is important for a member that does well to be recognized by the chapter. Holding a scholarship dinner and awards ceremony is one way to achieve this. Having a plaque in the chapter house recognizing the brother’s achievement or giving him a trophy or plaque or certificate for his award are good as well.
Simple recognition: Sometimes all a brother needs is a word of encouragement and recognition. Several chapters at their meetings recognize the brother with the best grade on a test that previous week. Having a member’s Big Brother recognize his achievement is another good method.
Developing Your Own Scholarship Program:
The Scholarship Committee:
Best Practices/ Things that Work:
Many chapters assign members to study tables based on a sliding scale. For example, every member below a 3.0 is required to attend study tables 3 hours per week, every member below a 2.75 must attend 6 hours per week, everyone below a 2.5 attends 9 hours, and so on. When a member is struggling they are required to study and help themselves improve.
When a member is struggling in his classes the chapter may ask the brother to provide the Scholarship chairman with a written notice of his grades throughout the semester. If the chapter knows there is a problem during the semester, they can help, as opposed to not finding out a brother is failing out of school until the end of the semester.
The chapter members should set written goals each semester for the grades that they expect to achieve. The chapter should have a total chapter goal as well and everyone should hold each other accountable for the goals that they set.
The chapter should help a brother find tutors for his classes. This may come in the form of chapter brothers, outside tutors, or professors and teacher’s assistants. Utilize the writing center, math center, etc. on campus and require brothers to seek their assistance.
: Conduct a study skills or time management seminar to help the chapter learn how to study more effectively. This is an easy way to get your faculty advisor involved with the chapter. He/She could come over for a chapter dinner and give a workshop afterwards.
The scholarship chairman should keep a file of old tests, papers, and notes from classes on campus that past members have taken. The members can use the files as study guides when they are taking those courses.
Using Brothers as a Resource:
Have every member fill out a note card that lists his major and skills he can offer (i.e. “I can proofread papers,” “Good at calc,” etc.) Compile all the information and make it public so that each member knows who in the fraternity could be a resource. Include information like “Classes to Avoid” or “Classes that will help boost your GPA.”
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